this post was submitted on 17 Feb 2025
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Thanks for bringing up the quadrants. I've been aware of them but feel like I haven't been using them optimally to figure out how to best focus my time and energy. Somehow I didn't realize important/non-urgent was the primary one to focus on...
Well, as joel_feila pointed out, people tend to be forced to, at the very least, work in the Urgent and Important quadrant because that's what one has to give top priority to, no matter what (and part of the work of triaging the demands on one's time is to make sure one doesn't miss or delay things from that quadrant because of too many Non Important stuff interrupting one's work).
However you want to try and get yourself in a situation were Non-Urgent Important stuff is what you do most, because amongst other things by tacking potential problems in Important domains before they become Urgent, you have a lot more space to do it properly, something which in turn avoids further problems due to one's half-arsed solutions for Urgent not working anymore of breaking easilly when touched.
In summary, Non-Urgent Important is the ideal, Urgent Important is what gets top priority, Non-Important is what you do when there's nothing in the other 2 quadrants to do.
That is pretty much how I feel - like I'm putting out the fires every day, but not actually progressing on what I want or plan to do. It's a tough balancing act that I'm still trying to figure out... time management is a tough skill to learn when it doesn't come easily or naturally.
Yeah, that stuff it's pretty hard to learn and it's worse when you've never worked in an environment where people in general tend to practice good time management - a lot of things you would normally not risk doing because they look like time wasting turn out to be the key to saving time, avoid wasted work (i.e. time wasted) and avoid problems later (which in turn, also means time when you're the one who has to fix them), but only after you've seen it in action can you know for sure that such things will in overall save you time (and can actually justify spending time doing them to others because you've seen them actually work).
I was lucky that after 2 years working, having chosen to leave my country I ended up in The Netherlands, and the Dutch are very good at working in an efficient and organized way that properly respects work-life balance, so I learned a lot from them and watching and learning how they worked and what resulted of working that way gave me a whole new perspective into the work practices from my first job which I until then though were "the way everybody works in this area".
Envious, that sounds like a great experience. Trial by doing is probably the best way for most people to learn. I'm very verbal, but even for me, reading things doesn't necessarily make it stick any easier.