this post was submitted on 18 Feb 2025
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I need to store my emails for later reference, so I print them out.
But I don't want to keep stacks of printed emails around, so I scan the prints and save them as pictures because that's what the scanner does automatically.
But I need to search through the emails, so I found a browser plugin that can scan a picture for text and give me a summary in a new file.
But my company computer won't let me install browser plugins so I email the scanned pictures to my personal address and then open them on my phone and use the app version of the browser plugin to make the summaries and then I email those back to my company address.
But now I want to search through the summaries, which are Word documents, but Office takes forEHver to load on my shitty company computer so I don't want to use the search in it, so I right-click -> Print the summary files and then choose "Print to PDF" and then open them in Adobe Reader so I can search for the information I want that way. I usually have 200 tabs of PDFs open in Reader so I can cross-reference information.
I have a great custom workflow. I'm the most computer literate person in my office.
Please tell me this is sarcasm meant to push the limits of their statement.
Get out more. This is entirely realistic in my experience.
The worst one I ran into was early in my career. This was back during the XP days.
The lady who who did the job before had a certificate e-mailed to her from a lab. She printed the certificate off then slipped two certificates front and back into a plastic sheath and put them into a 4" 3 ring binder.
She then deleted the labs e-mail and electronic copy to save space in her mailbox.
There were around 4,000 of these certificates every year for 5 years when I started. So around 20,000 pages. We had ONE physical copy of a legally required certificate.
Around 15 shipments per year required her to find around 300-400 specific certificates She then had to pull them out of the plastic sheaths, make 3 physical copies and scan one PDF to load to the government agencies webpage.
She would then delete the PDF, and laboriously refile the certificates back into the the plastic sheets.
Oh the binders were also ordered in a way that nobody but her could find anything. It was about as close to random as you could get.
The 15 shipments took around 50% of her time every year.
I hired two temps and gave them a few very boring days. When we were done the certificates were all organized in a logical numerical order and in long-term secure storage. I had a folder on the server with 20,000 PDF files all with a unique name. It took me around 15 minutes to locate, print, and upload the required files for each shipment.
Man I think this is just ensuring job security. Until you hired the interns and ruined it!